Construction accounting and bookkeeping services for contractors and builders.

Yes, job costing across many projects is the core of our construction bookkeeping services, not an add-on. Each cost is coded to a job, phase and cost code as it arrives. Change orders get their own lines. Equipment and supervision are charged back to the jobs that used them. You get profit by job each month, not one company number that hides the losers.

Yes, we collect W-9s at onboarding, track every payment by sub and prepare Form 1099-NEC for the January 31 deadline. For payments made in 2026 and later, the federal threshold rose from $600 to $2,000 under the One Big Beautiful Bill Act. Some states set their own limits, so we flag those too. We also track COIs and lien waivers against each payment.

We track retainage in its own accounts on both sides: receivable from customers and payable to subs. Retainage is the share of each payment held back until the job or phase is accepted, often 5 to 10 percent. We log it per job and per pay app until release. Kept out of normal receivables, it cannot be forgotten, written off by mistake or paid twice.

Yes, we work in QuickBooks Online, QuickBooks Enterprise, Sage 100 Contractor, Sage Intacct and NetSuite, next to tools like Procore and Buildertrend. Reports and exports from your project tool are our source for job data. There is no migration. If the setup has problems, we fix them in the system you already use.

Yes, we prepare or check each pay app against your schedule of values and record billings and retainage correctly. Progress billing means invoicing a contract in stages as work gets done, usually monthly on AIA G702 and G703 forms. Each month we compare billed to date with percent complete. The gap shows as over or under billing on your WIP schedule.

WIP, or work in progress, is a monthly schedule showing how far along each open job is and whether it is over or under billed. For every job it lists contract value, estimated cost, cost to date, percent complete, earned revenue and billings. Sureties use it to set bonding capacity. Banks use it to size credit lines.

You do it by job: every cost is coded to a job, phase and cost code as it arrives. Then you bill from a schedule of values, hold retainage in its own accounts and update a WIP schedule each month. This is what sets construction bookkeeping apart from regular books. It tracks profit by job, not only by company, and it records revenue as work progresses. Long-term contracts also have their own federal tax rules under IRC Section 460. The Fischman Asphalt case study shows what that looks like for a paving and heavy civil contractor.

Your CPA makes this call, based on your size, contract length and tax position. Percentage of completion (POC) books revenue as the job progresses, usually measured by cost to date. Completed contract waits until the job is done. IRC Section 460 generally requires POC for long-term contracts, but small contractors under a gross receipts test and many home builders can use other methods. We apply the chosen method the same way every month.

Yes, we set up QuickBooks Online for construction with Projects, classes and a cost code item list. QuickBooks Online Plus and Advanced both support project tracking and progress invoicing. We map your cost codes, set up retainage accounts and link payroll so labor lands on the right job. If you outgrow it, we will tell you plainly.

We support it: your payroll provider runs payroll and files certified reports, and we reconcile those reports to the job. Federal Davis-Bacon jobs need weekly certified payroll, often on DOL Form WH-347. We check pay by worker and trade against those reports and the job cost. Gaps are flagged in writing while they can still be fixed.

Pricing is a fixed monthly fee based on your active jobs, payroll size, transaction volume and entities. A slow winter or a busy summer does not change it. There is no setup fee and no annual contract. The written price reaches you within 24 hours of the review call, and catch-up work on past months is quoted separately.

Labor burden is what an employee costs on top of wages: payroll taxes, workers' comp, insurance and benefits. It varies by trade and state, and it can add a large share to base pay. We charge burden to jobs with each payroll, so job cost shows the true cost of a crew hour. Left in overhead, it makes every labor-heavy job look better than it was.