Event management accounting and bookkeeping for planners, producers and venues.

Event management accounting is bookkeeping organized by event, not only by month. Each event carries its own revenue, costs and margin. Client deposits sit as a liability until delivery, and pass-through costs stay apart from your fee. The result shows which events earn money and how much cash is truly yours.

Yes, every event gets its own P&L as a class or project in QuickBooks or Xero. Revenue and each direct cost are coded to it, from venue and catering to crew and rentals. You get margin by event and event type each month. Then you know which work earns and which just keeps you busy.

We hold client deposits as a liability until the event is delivered, then move them to revenue. Under ASC 606 this is called a contract liability. Your balance sheet shows what you owe in service, and your own cash shows on its own line.

We track and schedule vendor payments, and you approve every payment run. Contracts, deposits, progress payments and final balances are logged by event. Each bill is checked against the signed terms, and payments are lined up for the agreed dates.

Yes, with a monthly forecast that runs across your peak and quiet seasons. It shows your own cash apart from deposits held for future events. You see what the business can spend in slow months without borrowing from next year's clients.

Yes, we prepare Form 1099-NEC for each freelancer paid at or above the IRS threshold. For payments made in 2026, that threshold rose from $600 to $2,000 under the 2025 tax law. We collect W-9s at booking and log each payment to the right person and event. Forms are ready before the January 31 deadline.

Event planning can be profitable, but margin varies widely by event type, and many planners can't see their own. Pass-through vendor costs inflate revenue and hide thin fees. Overruns eat margin after the budget is set. A P&L for each event is the only reliable way to know which work pays.

Event planners usually charge a flat fee, a percentage of the event budget, an hourly rate, or a mix. Some also earn commissions from hotels and venues. Each model is booked differently. A percentage fee depends on final vendor costs, so we track those per event to bill correctly.

Event management expenses split into direct event costs and running costs. Direct costs include venue, catering, rentals, AV, decor and crew, coded to each event. Running costs include software, insurance, marketing and office rent. Keeping the two apart is what makes event margin accurate.

Yes, we track sales tax on event services and rentals by state, because the rules vary widely. Some states tax rentals, catering or admission but not planning fees, and others tax more. We record tax apart from your fee and flag events held in new states. Your CPA confirms where you must file.

Most small event companies do well with QuickBooks Online or Xero for the books, plus a planning tool for clients. HoneyBook, Cvent, Tripleseat, Planning Pod and Aisle Planner handle proposals and payments. We read their reports and reconcile their payouts, so there is nothing to migrate.

Bookkeeping for event planners with us is one monthly price that stays flat in peak season and off-season alike. It is set by your event count, vendor and crew volume, payment tools and entities. There is no setup fee. Catch-up on past months is priced separately, and both numbers reach you within 24 hours of the review.