Real estate bookkeeping services for investors, landlords and brokerages.

Yes, bookkeeping for real estate brokers starts with gross commission income per deal. We work out agent splits, caps, referral fees and franchise fees from your commission plan. Agent payouts post against that record, so each agent's year-to-date total ties to what they were paid. For 2026 payments, agents paid $2,000 or more get a 1099-NEC, up from $600 before. Solo agents can use our bookkeeping services for real estate agents, which track commissions, broker splits and business costs.

Yes, our property management bookkeeping services keep books per property and per owner, with tenant ledgers tied to your software each month. We hold deposits as liabilities, track management fees and send owner statements and rent rolls. We work alongside AppFolio, Buildium, Rent Manager and Yardi Breeze rather than replacing them. Their reports are our source for tenant activity.

Yes, each LLC or partnership gets its own books, bank accounts and statements. Loans between entities, cash put in and cash taken out are all recorded as they happen. Keeping each LLC apart on paper helps keep the legal shield it was formed for. Courts can look through an LLC whose funds are mixed with others, which is called piercing the veil.

Yes, we check trust accounts every month with a three-way reconciliation. The bank statement, the client ledger and the book balance must all agree to the penny. State real estate commissions audit trust accounts against this standard. Rules differ by state, so we follow your state's record rules and your broker's written policy.

Yes, we keep them current. Each building, upgrade and large appliance is logged by cost, the date it went into use and its tax life. Under MACRS, the IRS depreciation system, residential rentals use 27.5 years and commercial buildings 39. Land is never depreciated, so we split it out at purchase. Your CPA decides on bonus depreciation or a cost segregation study, and our schedule gives them the base.

Real estate bookkeeping is recording rent, expenses, deposits and loans for each property and entity, so every building has its own accurate P&L. It differs from general bookkeeping in a few ways. Deposits are liabilities, not income. Improvements are assets, not expenses. And each LLC needs its own books.

Rental property bookkeeping starts with a separate bank account per entity and a class or location for each property in QuickBooks or Xero. Every rent payment and bill is then coded to its property. Deposits go to a liability account, and improvements go to fixed assets. Each month, bank, loan and tenant balances are reconciled, and NOI is reported per property.

QuickBooks Online works well for many rental portfolios when each property is set up as a class or location. It does not track leases or tenant ledgers on its own. So landlords often pair it with AppFolio, Buildium or Stessa for rent collection, and we reconcile the two each month. Larger portfolios may need one company file per LLC.

We apply the IRS tangible property regulations and your CPA's thresholds, and we document each call. Work that betters a property, restores a major part or adapts it to a new use is generally capitalized. This is known as the BAR test: betterment, adaptation, restoration. Routine upkeep is a repair. Unclear calls go to your CPA with the invoice attached.

Yes, we reconcile Airbnb and Vrbo payouts to bookings and split out platform fees, cleaning fees, occupancy taxes and refunds. Each listing is tracked as its own property. A rental with an average stay of seven days or less can be taxed differently, so we report average stay for your CPA.

We handle the bookkeeping side of a 1031 exchange, while your qualified intermediary and tax advisor structure the deal. You have 45 days to identify a replacement property and 180 days to close. We record the sale, the funds the intermediary holds and the new property, and we carry the basis forward. All documents stay together for your CPA.

Our bookkeeping services for real estate cost one flat monthly fee, based on properties, units, entities and any trust or brokerage work. Unit count shapes the quote, but it is not a per-door charge, and vacancy does not change it. There is no setup fee. Your written price arrives within 24 hours of the review call, and any backlog of past months is priced on its own.